KENYA RURAL ROADS AUTHORITY

WEST POKOT REGION

TENDER NOTICE                                           

29^th January, 2024

DOWNLOAD TENDER NOTICE HERE!!!!!

The Kenya Rural Roads Authority (KeRRA) is a state corporation established under the Kenya Roads Act 2007, with the responsibility for management, development, rehabilitation and maintenance of Rural Roads.

The Authority hereby invites interested Road works Contractors Prequalified in Kapenguria and Pokot South, Constituencies in West Pokot Region for the financial year 2023/2024.The funding Source is from 22% RMLF & GOK for routine maintenance works.

Mandatory/Preliminary Requirements

The following MUST be submitted together with the Bid:

1. Certified copy of Certificate of Incorporation.
3. b) Copy of Valid Annual Practicing License with the National Construction Authority in the classes specified above
4. c) Certified Copy of PIN certificate registered for VAT obligation
5. d) Copy of Valid Tax compliance certificate (Will be verified on the KRA TCC Checker)
6. e) Certified Copy of CR 12 form (issued within the last Twelve months before the opening date)
7. f) Certified copies of National Identity Cards / Passports of Directors and any shareholder or individual listed on the CR12.
8. g) Certified Copy of Valid current Single Business Permit (Dated within 12 Months before date of opening)
9. h) Certified copy of Valid Certificate of Registration for Access to Government Procurement Opportunities (AGPO), from the national treasury (For disadvantage groups, Women, Youth and Persons with Disability).
10. i) Those bidding for Persons living with Disabilities contracts must attach copies of IDs issued by the NCPWD for the Directors who are disabled (Certified Copies).
11. j) Current sworn affidavit of litigation history before commissioner of oaths for the last three (3) years from the tender opening date should be specific to the tender applied.
12. k) Dully filled, signed and stamped bills of quantities.
13. l) Dully filled, signed, stamped and witnessed Form of Tender.
14. m) Dully filled and stamped business questionnaire.
15. n) All alterations must be endorsed with company stamp.
16. o) All pages of the Tender documents MUST be chronologically serialized
17. p) Prices quoted must remain valid for 180 days from the date of opening
18. q) Errors in the pricing of the Bills of Quantities will not be corrected. Bidders with such errors will be disqualified.
19. r) Declaration of conflict of interest should be provided in a sworn affidavit before a commissioner of oaths
20. s) Tender security must be provided accordingly as prescribed under I.T.T 19.1 and I.T.T 19.2 in the bid document (Not applicable to firms registered under AGPO)

Technical Requirements

1. a) Copies of Log books for ownership of Machines and Equipment. Those hiring must provide copies of valid Lease Agreements supported by certified copies of Lessor’s log books. (owned/hired equipment’s should be relevant to the works tendered) Or Agreement from Mechanical Transport Fund Department within the last One (1) Year.
2. b) Submit a brief Work Methodology relevant to the works tendered.
3. c) Similar previous experience where applicable (Not applicable to special group category)
4. d) Current work load if any (Filled schedule of ongoing works)
5. e) Professional and Technical Personnel minimum Diploma in Civil Engineering for persons executing the works (provide CVs for the employees).

Financial Requirements

1. a) Proof of Bank Account under the company’s name.
2. b) Annual construction Turnover as prescribed under Section IV (Evaluation & Qualification criteria under clause 7 (b) (ii) of the bidding document and sufficient construction Cash flow as prescribed under Section IV (Evaluation & Qualification criteria under clause 7 (b) (i) of the bidding document Supported by Submission of Audited Accounts or equivalent acceptable by Employer for the previous

three (3) years FY 2020-2021-2022 with all its pages initialized and stamped by a valid practicing auditor registered with ICPAK and one of the firm’s directors. (Not applicable to special group category)

NOTE:

1) All certification of documents shall be original and executed by Commissioner for Oaths or Notaries Public. They shall be clearly marked ‘Certified True copy of the Original

2) Certificates / Licenses shall be verified from or with the Issuing Authorities or Agencies.

3) Other details of the tendering requirements are in the tender document.

4)Companies with same directors applying for the same tender will lead to automatic disqualification

5) Pre-Tender site Visit is Open but mandatory and bidders are free to visit but with prior arrangement with KeRRA Regional Director-West Pokot Region or Representative (CRO). Site Visits Certificates are supposed to be dully signed by the Regional Director or his representative (CRO). This is conducted as per the conditions of tender and instructions to Bidders Clause 7.2.

Tender documents detailing additional requirements, specification and scope of works should be obtained from KeRRA WEBSITE; www.kerra.go.ke  for free. (Available from 29^th January, 2024)

Completed tender documents in plain sealed envelopes clearly marked: “tender no. ….……” should be addressed and submitted to: ‐

The Regional Director,

KERRA West Pokot

P.O. Box 302 - 30600,

KAPENGURIA

Should be deposited in the tender box at the regional office so as to be received on or before 5^th February, 2024 at 11.00am. Late submissions will not be accepted.

Opening of the tenders will take place at the same place at 11.00am on the same day in the presence of the Bidders or their representatives who wish to attend.

Eng. M. K Rono

Regional Director

WEST POKOT REGION